Approved by Governors: Summer 2021
Review date: Summer 2024
In adopting this policy the Governors recognise that:
In formulating this policy, the Governing Body has had regard to the terms contained within the Surrey Local Management of Schools Manual (Section M) – Community Use of Schools.
The aim of this policy is to provide guidelines for the use of school’s facilities for the benefit of the school and its community. To enable the school management to achieve this aim the Governing Body has drawn up the following policy.
1. The needs of the School shall be given priority.
2. The Governing Body has the right to refuse any request for hiring.
3. All lettings administration must comply with Section M (Community Use of Schools) of the Surrey County Council Finance Manual.
Priority of use shall be given as follows:
Power to determine designated status is delegated to the Headteacher (who shall maintain a list of such organisations)
Lettings shall be allowed only for the use of the School premises and grounds outside of School hours except for:
The Terms and Conditions of hire of the premises are attached in Appendix 1 to this policy
The current Scales of Charges is set out in Appendix 2 to this policy.
The Scale of Charges is set in accordance with Surrey County Council guidance. Charges shall be set at a level only to cover the costs to the School of the hire except that private users will be charged on cost plus an income margin for the School. Educational use will attract a discount to charges as set out in the Scale of Charges.
The Governing Body hereby specifically determines that no charge shall be made for any letting by the School’s Parents’ Association provided that the purpose of the booking is solely to conduct formal business meetings or to raise funds for the School.
The Terms and Conditions and the Scale of Charges shall be reviewed annually by the Governors. The policy will be reviewed every three years.
Variations to either the Terms and Conditions or Scale of Charges may be agreed in respect of individual lettings at the discretion of the Headteacher in agreement with the Chair of the Resources Committee.
All letting requests shall be made to the Headteacher to whom the Governing Body hereby delegates authority to agree or deny such requests at her discretion.
Authority to accept applications for hire is delegated to the Business Manager acting with the agreement of the Headteacher. The day to day administration of all hires is the responsibility of the Business Manager
All formal hiring of the School premises (including any for which no charge is made) shall be properly documented
Value Added Tax will be applied to all hire charges where this is appropriate.
The complaint policy will apply in the event of any complaint; copy available on request.